Bookings & reception
From enquiry to check-out — no loose notes.
Take bookings, handle check-in and check-out and keep track of guests in one view. Every change is reflected instantly in the calendar.
Calendar & availability
Grid view of rooms and dates with drag-and-drop.
Quick overview, fewer double bookings.
Rooms & room types
Structure rooms, floors, categories and add-ons.
The right room is sold to the right guest.
Guest register
History, contact details and preferences per guest.
Personal service without digging through emails.
Check-in & check-out
Fast check-in with checklists and key hand-over.
Shorter queues at reception.
Self-service kiosk
Installed on tablets in the lobby for check-in and check-out without staff.
Guests skip the wait and the front desk gets time back for service.
Keyless locks
Connects to smart locks that send a digital key or code to the guest.
No key hand-over — check-in works around the clock.
Add-ons
Manage add-ons like pets, breakfast and extra beds and add them to bookings.
More revenue opportunities and a clearer guest experience.
Group bookings
Book several rooms for the same party with a shared contact, rooming list and consolidated invoicing.
Conferences, tour groups and weddings handled as one booking — not ten.
Import & export
Import and export bookings and guests between systems — handy when switching to Stayo from an existing booking system.
Switch systems without starting over — all history comes along.
Guest requests
Collect questions and wishes tied to the booking.
Nothing falls through the cracks.
Barcode scanners — faster check-in, fewer mistakes
Every second counts when a guest is standing at the front desk. With a scanner you pull up the booking instantly, fill in guest details from the passport in a second and avoid misspelled names and birth dates. Faster check-in, happier guests and cleaner records.
A physical reader — just scan
A standard USB or Bluetooth reader at the front desk is all you need. Point, click — the booking is on screen. No new hardware to learn and it works in Stayo straight away, no drivers required.
Your phone camera is enough
Not at the desk? Open the Stayo app and scan with the camera. Perfect for mobile check-in, events or when you meet guests outside the reception.
How it simplifies everyday work
Finds the booking in no time
The guest shows their confirmation — one scan and the booking is up. No searching for names or booking numbers, no growing queue.
The passport fills itself in
The MRZ strip on passports and driving licences is read automatically — name, nationality, date of birth and document number are filled in without typos. Cleaner records and faster reporting.
Smooth for groups and events
For bus loads and conferences, check-in runs like a conveyor belt — scan, welcome, next. Staff stay calm and guests get to their rooms faster.
Want to see it in action?
Book a demo and we'll show bookings & reception based on your operation.